Scanning and Imaging Module in the air freight forwarding software caters to the
recording of the documents concerned with the business deal – that is it helps all the
documents to be scanned, indexed and saved into the automated air freight forward system.
The scanning and document management system thus replaces the immense manual labor
otherwise would have needed in indexing, ordering, filing and later gathering these
information when a requirement arises.
The document scanning program facilitates the operator on the desk to enter
all the documents to be scanned and indexed and saves them into one’s file server.
Internal and external operators can gather information from these files when required.
One can search for the actual scanned document by providing HAWB, customer information,
date, and reference number (shipper ID). The scanned document can be viewed or even
take a printed copy if required. Also it is possible to scan and retrieve the profile
and status of each and every recorded customer from a bulk document, if any situation
demands. And on closing the deal, one would be able to remove the respective customer
from the business deal.
The scanning and document management system makes use of other co-modules to
carry out its specific tasks. For example, the scanning and document management
software makes use of the of the Freight Bill module, Manifest Module, Customer
Username module and other critical data which are needed at various stages of its operation.
Hence it has been delicately architected for flexibility and module compatibility.
Provisions for future addendums have been incorporated so that new functionalities
can be plugged-in in the event of a future expansion of the system. Also to suit the
business model of a client, the scanning and document management system can be
customized as per the requirements.
