Freight Bill processing is one of the critical modules in any freight forwarding
software - it is a complete, on-line, integrated system, specifically designed for
the purpose of freight bill entry. The freight bill module uses the complete
information created during the setup section of the software. Using this module
one can create a new HAWB (House Air Waybill), do any modifications in an existing
HAWB, or delete a HAWB if it is not invoiced yet. The freight bill module also helps
calculate every bill manually or automatically (according to the choice of the operator),
calculates DIM (20 lines) and chargeable weight, and provides one the facility to choose
accessorial charges (including fuel surcharge) from a populated dropdown list.
After complete information is added to the freight bill module,
it automatically generates transactions into the dispatch module.
One can also change or correct the freight bill information after its
initial creation, should the requirement arise. The module also forwards
the information to the Accounts Receivable module when billing is posted.
The dropdown field in the module shows all open quotations – the field keeps all
the quotations which are inputted by the website visitors or prospective clients.
When a quotation has been chosen and saved, a confirmation email is sent to the
customer as an acknowledgment stating the process of their order. With this section,
one can view and review documents and can take a printed label and delivery receipt
if required. And when shipper, consignee and customer information is entered/updated,
a verified field is populated (verified, unverified) to check whether one of them is a
verified known shipper, that is required by Transportation Security Administration (TSA).
The freight bill reports include the complete information about all HAWBs for a
customer, shipper and consignee for a selected period of time. The open freight bill
report lists all HAWBs that are not invoiced yet.
